Job Opportunity Details

Project Manager (Events & Volunteers) for Diocese of Dallas Synod

Posted: 4/20/2022

Hiring Location: Pastoral Center - Synod - Pastoral Center
Address: 3725 Blackburn St., Dallas, TX 75219 (Map)

Job Type: Contract
Hours: Days Vary; 20-25 Hours/Week
Weekends/OT Required: Occasionally
Education Required: Associates Degree
Catholic Required: Yes
Bilingual Required: Preferred

Job Description

Diocese of Dallas Synod
Project Manager (Events & Volunteers)
Position: Project Manager for Dallas Synod (CONTRACT POSITION)
Location: Hybrid in-person & virtual
Time commitment: 20-25 hours a week.
Hiring Timeline: Position open May 2022
Supervisor: Lacy de la Garza, Chair of the Synod Preparatory Commission

About Diocese of Dallas Synod:
A Synod is a unique event in the life of a diocesan Church, wherein the Bishop, exercising the office proper to him of governing the local Christian community, invites a process of dialogue with clergy, religious, and the lay faithful of the diocese with the purpose of establishing a clear vision for pastoral care normative to the present time and culture. The Dallas Synod began on December 12, 2021 on the 490th anniversary of the apparition of Our Lady of Guadalupe and will conclude on December 12, 2031 which is the 500th anniversary of the apparition. The Chair of the preparatory commission oversees the preparatory commission, which is responsible for planning the preparatory phase in 2021, executing the preparatory phase from 2022-2023, and executing the synod itself in 2024.
Position Description:
The Diocese of Dallas has not held a synod in nearly 100 years, and has chosen now to examine two main questions. What does the Catholic Church in Dallas look like post-pandemic, and what should it look like? Using these guiding questions, the synod preparatory commission holds the responsibility of writing the Synod Directory for the Dallas Synod scheduled in 2024, as well as executing the listening sessions during the preparatory phase. This position will execute the necessary pre-work for the Synod by leading the volunteer management efforts for the Synodal process. You are an integral part in executing the necessary events of the preparatory phase of the Dallas Synod in 2024. The proper recruitment, training, placement, and retention of volunteers will dictate the overall success of the effort. This will in turn contribute positively to the future of the diocese and the Catholic faith in Dallas. Your efforts will lead to a more engaged, informed, and active faith-filled community. This position with the Diocese of Dallas Synod will allow you serve others by using your people management, administrative, training and development, organizational, and communication skills.

Duties include:
• Familiarize yourself with the intricacies of the synodal process
• Keep records, database, and task assignment processing up to date
• Manage volunteer recruitment, training, placement, and retention
• Recruit and place lead volunteers to assist you in these efforts
• Arrange for all trainings to take place in advance to eliminate day-of confusion for all
• Manage event logistics for 1-3 events per month related to the Synod preparation
• Manage back-end of event registrations for each event
• Contact event locations, vendors, caterers, etc.
• Serve as event manager on-site at events

Job Requirements

Necessary Skills:
• Exceptional digital organizational skills
• Volunteer management experience
• Event management experience
• Excellent written and verbal communication
• Able to make and receive professional phone calls
• Able to travel during the day and night, weekday and weekends for events across the diocese
• Attention to detail
• Self-starting and friendly attitude
• Time management
• Problem-solving
• Helpfulness

What makes a great synod volunteer manager?
• Awareness of and enthusiasm for the Catholic Church
• Volunteer management and event planning experience for groups of small and large sizes
• Familiarity in Teams and SharePoint, or at least a high level of computer savvy & an intermediate level of data entry ability
• Excellent communication, interpersonal, phone, and organizational skills
• Bilingual preferred (English & Spanish), but not required
• Highly motivated & autonomous individual, self-starter, with excellent time management skills
• Teamwork, management, leadership skills; must be able to coordinate and work with supervisor closely to make sure tasks are completed correctly and on time
• An attitude of helpfulness and courtesy
• Problem solving & critical thinking skills
• Hospitality industry experience a plus, or at least capable of thinking through the experience of another from beginning to end

To apply: Email your resume and cover letter to Lacy de la Garza

Additional Information

Project Manager (Events & Volunteers) for Diocese of Dallas Synod Detailed Job Description

Position Filled

Approved - No