Job Opportunity Details

Receptionist/Office Assistant

Posted: 6/3/2022

Hiring Location: St. Paul the Apostle Catholic Parish - Parish
Address: 900 Saint Paul Drive, Richardson, TX, TX 75080 (Map)

Job Type: Full Time
Hours: Monday-Friday 8:30 a.m. - 4:30 p.m.
Weekends/OT Required: No
Education Required: HS Diploma
Catholic Required: Yes
Bilingual Required: Yes

Job Description

Saint Paul the Apostle Catholic Church is looking for a bilingual Receptionist/Office assistant in a growing bilingual parish office. This person will be the receptionist for Parish Office, clergy, and the Office of Evangelization and Catechesis (OEC). This position is the first “face” of Saint Paul as visitors and parishioners come to our building. This position will be teamwork-oriented while serving the Front Office and the OEC according to their determined needs. We are looking for a joyful person to greet all who come to the Saint Paul Parish Center offices and help each guest.

Responsibilities include:
 Church Office
o Warmly greet visitors, assist callers, respond to general inquiries, create a welcoming atmosphere
o Assist Parish Secretary
o Screen and route all incoming calls and visitors to Pastor and Parochial Vicar; take record and convey messages accurately and promptly
o Remain informed on current and upcoming parish activities and able to answer questions about event details
o Ability to maintain strict confidentiality
o Serve as a resource on parish procedures
o Follow accounting guidelines for deposit procedures
o Assist parishioners with Mass Intention requests, baptismal class information, and issue sacramental certificate requests for sacramental records requested
o Handle emergency calls requesting sacraments from priests
o Attend Staff meetings and retreats
o Perform office tasks for priests, as needed

 Office of Evangelization and Catechesis OEC)
o Working closely with Children’s Ministry and Youth Programs
o Answer phone and direct visitors to OEC
o Record, update/maintain Sacrament data in PDS
o Prepare certificates for First Reconciliation & First Holy Communion
o Prepare information for English & Spanish bulletin (translations)
o Prepare mailings
o Assist with Registration for Events, Conferences, Retreats etc.,

Job Requirements

QUALIFICATIONS
 Must be English-Spanish bilingual (able to speak, write, and translate)
 Computer skills/experience with office software applications; should include Microsoft Publisher, Word, and Excel; data entry; currently using PDS (Parish Data System)
 Excellent interpersonal and communication (written and oral) skills and pastoral attitude
 Data entry skills are important (PDS experience a plus)
 Superior organizational skills and multi-tasking ability
 Must be comfortable handling money and deposits
 Confidentiality required
 Practicing Catholic required

EDUCATION AND/OR EXPERIENCE
o High School graduate
o 3 to 5 years of administrative experience preferred
o Knowledge and understanding of church organization and operational procedures
o Learn church and office policies

Additional Information

Receptionist/Office Assistant Detailed Job Description

Hiring Contact

Name and Title: Kathy Kelley, Business Manager
Phone: 19722356105
Fax:
Email: kathy@saintpaulchurch.org

How to submit resume: Mail, Drop-off at location, Email

Approved - Yes